Job Description

Full-time, Temporary

Description

The Accounts Payable Specialist ensures accurate accounting, compliance with grant requirements, and effective stewardship of funds. This role prepares detailed reports for funders, supports audits, and assist in ensuring timely and compliant grant reporting. The Accounts Payable Specialist collaborates with program and development teams to align financial practices with grant budgets and restrictions, contributing to strategic planning and sustainability.

Essential Functions

Oversee the full accounts payable cycle, including invoice intake, coding, approvals, payments, and reconciliation
Ensure accurate and timely processing of invoices, expense reports, and vendor payments in accordance with organizational policies and grant/funder requirements
Maintain accurate vendor records, W-9 forms, and documentation required for 1099 year-end tax reporting
Own the resolution of accounts payable and expense discrepancies- researching issues, coordinating with internal departments and vendors, and ensuring accurate and timely correction
Ensures all American Express and Amazon transactions are properly documented, matched to receipts, coded to the correct cost centers/grant, and reconcile prior to bill payment
Independently prepare and post journal entries into the ABILA/MIP accounting system, including adjusting journal entries
Prepare monthly balance sheet/Income account reconciliations for assigned accounts
Responsible for maintaining audit-ready account groups, ensure the accuracy of all assigned balances in preparation for year-end audits, and monthly contract performance reporting
Assist with annual audits, including provision of supporting documentation
Resolve accounts discrepancies, concerns, or issues within a month of discovery/occurrence
Quarterly and Annual grant reporting with timely closeouts
Budget preparation and subsequent modification documents
Accuracy of variance reporting for monthly grants
Budget and subsequent modification as necessary
Preparation of annual grant documents
Routine File Maintenance

Requirements

Bachelor’s degree in accounting required
Minimum 2 years required of general ledger accounting experience with any major accounting cycle
Familiarity with non-profit accounting principles preferred
Federal, State, and local grant experience is a plus
Excellent time management skills with a proven ability to meet deadlines
Ability to prioritize tasks and to delegate them when appropriate
Ability to function well in a high-paced and at times stressful environment
Attention to detail and ability to work under strict deadlines and prioritize competing assignments
Self-starter who is proactive and can work independently
Organizational and time management skills to support ability to track and prioritize ongoing projects and tasks and a keen eye for detail
Good verbal and written communication skills; ability to communicate financial information to employees and simplify complex financial concepts
Computer proficiency in MS Office, intermediate Excel skills, and MIP, Abilia, or any current accounting software required

Salary Description

$30 - $35 per hour

Job Tags

Hourly pay, Full time, Contract work, Local area

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